Privacy Policy


TULLAMORE GOLF CLUB - VISITORS PRIVACY POLICY

 

Tullamore Golf Club treats your privacy very seriously and will only use your personal information to administer your account and to provide the products and services you have requested from us.

What information do we collect from you?

When you visit our Golf Club, we collect only the information required from you to be able to fulfil our contractual obligations. We may also collect further information through our website, which allows us to contact you regarding events and offers at the club.

As a visitor, we collect only the information required to fulfil the contractual relationship between you and the club and we only share this data with internal and external data processors.

How the information about you will be shared.

When you come to our Club as a member of a society or play in an open competition we may share your information with external and internal data processors (ClubV1, BRS etc. Membership Administration System) your personal data is controlled internally by the clubs Data Protection Officer who adheres to the Golf Club’s internal data policies and procedures.

Marketing

You may have opted in for us to be able to correspond with you regarding out activities including events and competitions by way of post, telephone, email and SMS. We don’t share your data with external marketing companies who would contact you this way. If you have consented to this correspondence, you can opt out at any time.

Individuals Rights

You have the right to request a copy of the information we hold about you. If you would like a copy of this information, please email us on tullamoregolfclub @eircom.net or write to the data controller at the club.

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We want to make sure that your personal information is accurate and up to date you may ask us to correct or erase information that you think is inaccurate.    At the time of collection of data, you have the right to object to the club holding certain information about you.

Changes to our privacy policy.

We keep our privacy policy under regular review and will place any updates on our website.

 

How to contact us

If you need any further information, please email us on tullamoregolfclub@eircom.net  or write to us at Tullamore Golf Club, Brookfield, Tullamore, Co. Offaly.

 Nov 2018

Tullamore Golf Club - Members Privacy Policy


Tullamore Golf Club is committed to the protection and safeguarding of personal data you have provided us with.    We want you to know that you can trust us to keep your personal information safe as required by the General Data Protection Regulations (‘GDPR’) which came into law on 25th May 2018.     We set out below the information the Club holds on you, why we hold it and who it is shared with.     The Club has appointed a Data Protection Officer (DPO).    The DPO will be happy to assist you with any queries you may have in respect of your rights under GDPR and can be contacted at tullamoregolfclub@eircom.net or by letter marked for their attention.

The club utilises Club Systems and BRS on line booking systems on which personal data is processed.

Club Systems

This system is used for the general administration of the club in respect of membership.    Personal data held on this system includes:-Name

Address
Date of Birth
Mobile and/or home phone number
Email address
Bar purse details

This data is used to communicate with you in respect of your membership including renewal and to communicate with you in relation events happening within the club.   Your phone numbers and email address may be shared with the Club Professional and other members for the purpose of arranging matches and other golf related matters.   In addition your date of birth is recorded to ensure that any age related benefits are applied to you in good time.    It may also be shared with team managers and GUI and ILGU for the purpose of selecting and entering teams for competitions which have minimum or maximum age entry rules.   Your bank details are recorded if you are availing of this facility to pay your annual subscription.

 BRS

This system is used for booking golf.    The personal data held on this system includes:-

Name
Address
Email address
Mobile and/or home phone number

Hard Copy Records

The Club also holds the following hard copy personal records:-
Membership Application forms
Medical certificates, where relevant

Membership application forms are maintained for historical records and to validate details in respect of members.   Medical certificates are held only in respect of members who have been approved to use motorised buggies in competitions and/or members who have been approved for leave of absence.

CCTV

The Club has installed a number of CCTV cameras in the clubhouse, its environs and car park. These cameras are used only for security purposes and for the safety of our members and visitors.   Images captured on the cameras are retained for a period of one month. They are viewed only by authorised staff and are shared only with the Garda Siochana in the event of a report of a security breach or possible criminal activity.

Photographs

From time to time the Club takes photographs of players on the course and at presentations and social events. These photographs may be posted on the Club Website, in social media e.g. Facebook etc. or provided to the local media.   This is done purely for social purposes or as part of the promotion of our club activities

Your Rights

As a member you have the right to gain access to your personal records and to request the Club to amend any personal data that is incorrect or out of date.   You may also request a copy of your personal records.   In order to do this you should contact the office and complete a Data Access request form.   Under GDPR the Club has up to one month to process a request but in all cases we will endeavour to deal with your request as soon as possible.    In order to view or obtain a copy of your personal data you must present yourself at the office and provide proof of identification.    You also have the right to limit or restrict the use of your personal data by notifying the Club’s Data Protection Officer.    You should be aware that it is necessary for the club to hold certain data in order to facilitate your membership of the Club.       
Our Commitment

The Club takes its responsibilities under GDPR very seriously and will use its best endeavours to ensure that your data is kept securely and is processed and/or shared strictly in accordance with the law.   Only persons with a legitimate and lawful reason will have access to your data and it will not be shared with anyone without your specific consent.   We undertake to deal with any access requests as quickly as possible and to seek your permission if there is a need to process your data outside the parameters set out in this letter.

We reserve the right to make alterations from time to time to our Privacy Policy without prior notice.    You are advised to check our Club Website (www.tullamoregolfclub.ie) regularly.

Any queries you have in respect of your rights under GDPR should be addressed to The Data Protection Officer.

Nov 2018

General Statement

We at Tullamore Golf Club respect your right to privacy.  Visitors please be advised  that each time you visit our Website, two general levels of information about your visit can be retained. The first level comprises statistical and other analytical information collected on an aggregate and non-individual specific basis of all browsers who visit the site. The second is information which is personal or particular to a specific visitor who knowingly chooses to provide that information.

The statistical and analytical information provides general and not individually specific information about the number of people who visit this Website; the number of people who return to this site; the pages that they visit; where they were before they came to this site and the page in the site at which they exited. This information helps us monitor traffic on our Website so that we can manage the site’s capacity and efficiency.  It also helps us to understand which parts of this site are most popular and generally to assess user behaviour and characteristics in order to measure interest in and use of the various areas of the site.

Through this Website you may have an opportunity to send us information, such as through the "registration" pages or any other area where you may send e-mails, provide feedback, etc. By choosing to participate in these, you will be providing us with some level of personal information relating to you. This information will only be used by this site for:

  1. the purposes for which it was provided by you;
  2. verification purposes and statistical analysis; and
  3. marketing and administration purposes.

Collection and use of personal information

Personal information: i.e. information that is associated with your name or personal identity.

This Website does not collect any personal data about you on this Website, apart from information which you volunteer (for example, by emailing us, or registering with us).  Any information which you provide in this way is used by this site only in line with the purpose for which you provided it.

Collection and use of non-personal information

Non-personal information: i.e. data collected for statistical purposes which is not associated with a specific identity.

This site collects and analyses technical information in order to evaluate our Website. The type of technical information we log is confined to the following:

  • The *IP address of the visitor’s Web server
  • The top-level domain-name used (for example .ie, .com, .org, .net)
  • The pages visited on the this Website,
  • The previous Website address from which the visitor reached us, including any search terms used
  • Clickstream data which shows the traffic of visitors around this Website (for example, pages accessed)

*1 An IP address is an identifier for a computer or device on a Transmission Control Protocol/Internet Protocol (TCP/IP) network, such as the World Wide Web.  An IP address is a number that is automatically assigned to your computer whenever you are surfing the Web, allowing Web servers to locate and identify your computer. Computers require IP addresses in order for users to communicate on the Internet, browse and shop.

Copyright

The information, content, graphics, text, images, trade marks, trade names and logos (the "Materials") contained on this Website are protected by copyright, trade mark, database right, sui generis right and other intellectual property laws under national laws and international treaties.